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Rapid Response

After observing several recent natural and human-made “disasters,” WACAC leadership identified the need to codify a rapid response plan into organizational policy.

While no one wants to plan for wildfires or admission scandals, having protocols in place provides guidance to WACAC leadership with decision making and determining what actually requires a “response” from the organization. To that end, the 2019-2020 Executive Committee drafted the following rapid response plan, following many of the same protocols put in place by the National Association for College Admission Counseling (NACAC).

In some situations, WACAC may choose to support affected organizations or communities through the Berman-Chalmers Fund.

Coronavirus Update from WACAC President Lauren Cook 3.17.20

Please take a moment to read the latest update from WACAC President, Lauren Cook on the coronavirus and its impact on the organization and WACAC’s upcoming events.

College Fairs through May 2 Cancelled 3.17.20

We are all experiencing very hectic and confusing times in response to COVID-19, with many colleges restricting travel and school districts unable to participate in large events. WACAC cares about the safety of our membership and the students that we serve, which is why we have come to the difficult decision to cancel Spring 2020 WACAC College Fairs running from mid-April to May 2.
 
Refunds: All member institutions that registered for any WACAC College Fair between mid-April and May 2 will receive a full refund, either by credit card or check (depending on how the reservation was made). We will be processing refunds in the coming days, so there is no need to put in a formal request. We appreciate your patience as we work through this large administrative task.
 
Future Fairs: WACAC is hoping to reschedule our college fairs for the late summer/early fall, as we want the Class of 2021 to have exposure to all available educational opportunities. We feel that there is still ample time to engage this class for the next application cycle.
 
If you have any questions or feedback regarding the refund process or the scheduling of future fairs, do not hesitate to send your questions to wacaccollegefairs@wacac.org.
 
Best,
Herbie Walker
WACAC College Fair Committee Chair

Orange County SLC at Chapman University Cancelled 3.12.20

In light of mounting precautions that are being taken in response to the COVID-19 outbreak, the Share Learn Connect at Chapman University on March 24th has been cancelled. Chapman University has moved to online instruction for the next 8 weeks and is cancelling all meetings with over 100 people. While we are disappointed to cancel this event, we feel confident that this is the cautious and responsible decision.

With this cancellation, we will be working diligently to refund your registration fee in the coming weeks. We ask for patience as we work through that process.

Thank you so much for your understanding during this challenging time. Please keep us on the books for next year as we look ahead to Share Learn Connect opportunities in 2021, and reach out to wacacpd@wacac.org should you have additional questions.

Warmly,

The WACAC Professional Development Team

Bay Area SLC at Santa Clara University Cancelled 3.11.20

In light of mounting precautions that are being taken in response to the COVID-19 outbreak, the Share Learn Connect at Santa Clara University on March 27th has been cancelled. Santa Clara University has moved to online instruction through mid-April and is cancelling all meetings with over 150 people. While we are disappointed to cancel this event, we feel confident that this is the cautious and responsible decision.

With this cancellation, we will be working diligently to refund your registration fee in the coming weeks. We ask for patience as we work through that process.

Thank you so much for your understanding during this challenging time. Please keep us on the books for next year as we look ahead to Share Learn Connect opportunities in 2021, and reach out to wacacpd@wacac.org should you have additional questions.

Warmly,

The WACAC Professional Development Team

Novel Coronavirus (2019-nCoV) Update 3.10.20

Colleagues, as you are no doubt aware, organizations and institutions across the country are dealing with the impact of the Novel Coronavirus (2019-nCoV). The full impact of this virus is unknown, changes daily, and is exacerbated by a 24-hour news cycle and lack of trust in both the media and government institutions. Up to this point you have heard directly from the Conference and Professional Development Committees that they are dealing with the situation on a case-by-case basis, and will inform members when decisions are made about each event.

We write now to assure you WACAC Leadership has been in constant communication with the WACAC Executive Committee and Committee Chairs, our College partners, event/site location coordinators, and most recently our insurance company. As you know, the spring is our time to connect as members through professional development opportunities like Share, Learn, Connect, the Annual Conference, and with students at our Spring College Fairs. It also happens to be the time when WACAC, as an organization, generates the most revenue.

As we move forward in these uncertain times, we must first and foremost consider the health and safety of our members. We also are weighing, like our colleagues at institutions across California and Nevada, the fiscal impact this will have on the health of our organization. For each upcoming event that we consider canceling, we will also carefully examine refund policies on a case-by-case basis and inform attendees and members accordingly.

Our commitment to members and students is at the core of our decision making. We appreciate your support and commitment to our mission and values as we consider the gravity of this situation in the coming days and weeks.

Sincerely,

Lauren Cook, President
Phil Moreno, President-Elect
Marc McGee, Immediate Past-President

Annual Conference Update 3.6.20

The start of the 2020 WACAC Annual Conference in Long Beach is weeks away, but we want to provide an update as concerns grow across the country concerning Novel Coronavirus (2019-nCoV). WACAC leaders have been monitoring the situation and have been in contact with the Long Beach Convention Center.

We have been informed that preventative measures have been put into place with the installation of hand sanitizer stations, additional housekeeping on handrails, flat surfaces and in bathrooms. In addition, there have not been any cases of COVID-19 reported in Long Beach. WACAC leadership and the Conference Committee continue to monitor the situation with regular updates  which are also available from the Long Beach Department of Health and Human Services.

The health and safety of our membership is the priority. In the unlikely event that our Conference needs to be cancelled, we will provide details about a revised refund policy. WACAC and the City of Long Beach remain confident that by mid-May we will be in a position to hold our Annual Conference.

Details about registration rates, lodging and more is available on the WACAC website and Conference Facebook page. If you have any questions, feel free to contact the Conference Committee by email: wacacconference@wacac.org.

Sincerely,

The WACAC Conference Committee

Response 10.29.2019

WACAC Response to Wildfires in California

La Crescenta, Calif. (October 29, 2019) — Wildfires in Northern and Southern California have prompted evacuations, school closures and power outages for upwards of 2 million residents. WACAC is closely monitoring the fires given the potential impact on students, counselors and teachers with the upcoming November 1 deadline and is asking for the following from our partners:

  • A clear statement from college and university admissions offices extending November 1 Early Action and Early Decision deadlines for all impacted students, counselors and teachers.
  • An email to students, counselors and teachers from the Common Application and the Coalition Application; clear language on the login pages to remind students of the tools they have available within each system to provide extra assistance.

We have also reached out to The College Board about the upcoming November 2 SAT in the event that fires and power outages continue.

The WACAC Executive Committee will continue to monitor conditions throughout the state and communicate with membership and additional stakeholders as necessary. If WACAC determines that college counseling or access event(s) are needed for affected communities, we will use email and social media to reach out to our members for assistance. In the meantime, please note the WACAC Rapid Response Plan for information on how we approach a crisis, as well as all information related to this current situation. 

Response 10.28.2019

California Wildfires Update

WACAC Family,

It’s been a tough few days in California as high winds, power outages, poor air quality, and of course, wildfires have run rampant throughout the region. WACAC leadership have been monitoring the situation and can offer the following updates in advance of November 1 deadlines:

  • Affiliate Presidents around the country are contacting their college and university members, both to raise awareness of the situation in California and encourage extra consideration for applicants in affected areas. Higher ed institutions are encouraged to make statements regarding any November deadline extensions on institutional websites, social media, the NACAC Exchange, and other vehicles through which they communicate with families and schools.
  • The Common App will be emailing members in the next 24-48 hours to acknowledge the steps they’ve already taken to support students and remind them of the tools they have available within the Common App system to provide extra assistance. They’ll also share their FAQ site through social media channels, and email all applicants, counselors, and transfer recommenders in impacted counties (casting a very wide net) to express support and connect them with the information in the FAQ.
  • WACAC leadership is reaching out to The College Board in advance of this weekend’s scheduled testing to encourage strong communication around test site changes and/or cancellations in impacted areas.
  • The WACAC Executive Committee will continue to monitor conditions throughout the state and communicate with the membership as necessary. If WACAC determines that college counseling or access event(s) are needed for affected communities, we will use email and social media to reach out to our members for assistance. In the meantime, please note the new WACAC Rapid Response Plan online for information on how we approach a crisis, as well as all information related to this current situation. Please be in touch with any of the Presidents should questions arise.

Stay Safe,

Lauren Cook, WACAC President
Marc McGee, WACAC Past-President
Phil Moreno, WACAC President-Elect