Thank you for learning more about our signature annual event! We encourage you to read the information below as you make your plans to attend the Conference. Still have questions? Please email wacacconference@wacac.org to reach our committee!
When will registration for the Conference open?
Generally speaking, you can expect conference registration to launch in the beginning of the new calendar year, around February.
I already registered for the Conference, but I can no longer attend. Can I get a refund?
We’re sorry to hear that your plans have changed. When you registered for the conference, you agreed to the terms and conditions for a refund. Please see the refund policy below:
Refund Information
Cancellations and requests for refunds must be submitted in writing to WACAC at wacacadmin@wacac.org no later than the deadline listed on the registration form. A $50 administrative fee will be deducted from the amount of your refund. No refund requests will be accepted after the listed deadline. On-site registrants are not eligible for refunds. Refunds will be processed (electronically or by mail) following the conference.
In the event that you have a colleague who would like to attend in your place, we can apply your registration to this individual. Please note that you cannot roll over an unused registration to next year’s conference. In the event that you do not have a colleague to send in your place, we appreciate your donation to WACAC, and we hope you will join us at a future conference.
What college tours will be offered in conjunction with the Conference? How can I register for a college tour?
Our Conference happily liaises with colleges in the surrounding area to provide college tour opportunities for Conference attendees. Please note that WACAC does not facilitate the tours, but merely provides attendees with college tour information. College tours are subject to the availability and willingness of colleges to host said events. We will share college tour information with Conference registrants as it becomes available, so be sure to keep up with your WACAC emails!
I’m interested in presenting at the WACAC Conference. How and when do I submit a proposal to present?
The window to submit Conference session proposals is typically in the fall. An email announcement will be shared with all WACAC members informing them of the proposal opening, which typically remains open for one month. Session proposals can be submitted via the Conference session proposal Google form, which will be shared via email and found on the WACAC website. We strongly advise you to select a topic and begin crafting your proposal in advance of the proposal submission deadline, as well as identifying co-presenters.
I submitted a proposal to present at the WACAC Conference. When will I receive notification whether I have been selected to present or not?
We appreciate your patience while our Conference session selection committee reviews all submissions! Please note that historically, WACAC receives hundreds of submissions, and we review each proposal with care. The Conference session selection committee also does its best to ensure that this event provides a wide array of topics geared toward our different membership audiences. If you are interested in checking the status of your session proposal, please reach out to the WACAC Past President at wacacpastpres@wacac.org.
Are there scholarships available for the WACAC Conference? How and when can I apply?
WACAC offers a limited number of Conference scholarships each year. An email announcement will be sent to WACAC members informing them of the scholarship application opening, which typically happens in the fall and can be found on the WACAC website. Scholarship applications are reviewed holistically. Scholarship applicants will be notified whether they have been selected or not prior to the early-bird registration deadline.
Registration for the Conference is open, but I don’t see a list of sessions. When will I be able to see a list of the session options?
We appreciate your patience while our Conference sessions selection committee reviews and selects sessions! Please note that we cannot announce sessions until after they have been selected and the presenters have confirmed their availability to attend. Historically, WACAC provides a short preview list of select sessions around the time that Conference registration opens, and the full Conference schedule is typically not available until one month prior to the event.
Are slides available from the Conference sessions? How and when can I access them?
Conference session slides are provided to attendees after the event and will be shared via a Google folder in a wrap-up email titled “Know After You Go.” Please note that while WACAC expects presenters to provide their slides to share with attendees in a timely manner, not all presenters use a slide deck. WACAC cannot guarantee that all presenters will submit slides. If there is a specific session from which you would like to have slides, please reach out to the presenter directly.
Does WACAC have suggested lodging for the Conference?
The Annual Conference has host hotel(s) which will be clearly stated on the registration form and the WACAC website. We work with local hotels to get the best rate available, and we strongly recommend staying within the WACAC room block. By supporting this room block, WACAC is able to further subsidize Conference registration rates and provide the most competitive rate possible.
How can I get involved with the WACAC Conference?
We’re thrilled that you want to get involved with WACAC! Many of our Executive Board members got their start by volunteering, and we hope you will consider joining us at the Conference as a volunteer. The volunteer sign-up form will be shared with Conference registrants approximately one month prior to the event. We’re incredibly grateful for the support of our volunteers, who help us make the conference a success!